MINUTES OF THE 25th ANNUAL GENERAL MEETING
OF THE EMMER GREEN RESIDENTS' ASSOCIATION, HELD AT THE GRACE CHAPEL,
28th APRIL 2009
The meeting was chaired by Mrs Margaret Ormonde, and 54 others were present.
Anne Ayres, Dot and Arthur Barker, Sadie Cooke, Gordon Crutchfield, Susie
Downer, Annette Hendry, Sheila Higginson, Margaret Simpson, Brian Warren,
Richard Willis, Vera Bodman, Maurice Hicks.
2. THE MINUTES OF THE 24th AGM held on
the 29th April 2008 had been
circulated and it was agreed they were an accurate record of the proceedings.
They were signed by the Chairman.
3. MATTERS ARISING
4. CHAIRMAN’S REPORT
Copies of her report had already been circulated to all members and they
were also available on the Association’s website www.map-reading.co.uk/egra.
The following lists the topics where additional comments were noted:
25th Anniversary Celebrations
Paper copies of the Chairman’s report and an invitation to the
Celebrations were delivered to all members.
The Chairman asked if any
of the audience were at the inaugural meeting 25 years ago - three people
put their hands up.
The celebrations are informal and a family occasion; the Chairman thanked
Kate Manton and Barry Prior for their work towards the celebrations.
EGRA is fortunate to have a comprehensive website, managed by member
Clive Ormonde. The name is to be simplified to www.egra.co.uk and will
be more independent, it will be some months before the new site is up
and running. The old name will continue to work for some time after the
new one goes live.
The Chairman reviewed the trip to the House of Commons, through Reading
East MP and the more recent trip to Reading’s new recycling plant,
which was over-subscribed. There will be a public launch of the visitor
centre in the summer with several open days planned.
Planning and infrastructure
EGRA encourages local democracy in planning matters, offering guidance
and support. EGRA responded formally to RBC’s Development Management
and Site Allocations document. We also monitor what is happening in
Oxfordshire and the 3rd bridge.
Two more phases of the Local Area Enhancement Scheme affecting roads
in Caversham Park Village will follow in due course.
There has been
a recent revision to the bus routes and timetables. Generally people
have welcomed the changes. A limited service has been provided
to cover the loss of the Marchwood Avenue diversion.
EGRA attends the Upper Caversham Neighbourhood Action Group meetings.
These are currently on hold due to lack of a suitable meeting venue.
It will be relaunched once a venue is found and EGRA will help to promote
it. 2 police surgeries are coming up: May 6th 12-2 and May 16th 10-2
at the Emmer Green shops.
Age Concern 50++ meetings
EGRA attend these, which are regularly well attended with afternoon meetings
at St Barnabas Church Hall – next meeting is in the autumn. They
may be organising walks in future.
The Membership Secretary, Jill Verran, told the meeting that there are
now 476 members grown from 200 when she took over the task. She asked
that members respond promptly to membership renewal notices. 56% of
members receive regular updates by email – which saves EGRA time
and money. Jill also pointed out that membership remains at the same
fee as when EGRA first started: £1.00 per year.
EGRA continues to work closely with CADRA and other neighbouring organisations
with a focus on partnership working. The chairman also expressed thanks
to the local councillors for their hard work.
5. ACCOUNTS AND TREASURER’S
Bill Harper briefly introduced the accounts for 2008 and noted the admin
expenses had been modest. He noted the book and other prizes given to
local schools. The large balance would be reduced by the 25th anniversary
celebrations. He expressed thanks to Julian Pearce for auditing the accounts
Adoption of the accounts.
Proposer: Barry Prior
Seconder: Jill Verran
6. ELECTION OF COMMITTEE, OFFICERS AND AUDITOR
The Chairman thanked all those who have helped during the past year both
on and off the committee. Three committee members have decided to step
down: Kate Manton, secretary for the last two years – thanks
to Kate. Tara Taylor and Diana Hartrup will be committee support, rather
than on the committee, and continue with their current roles. Six committee
members will continue: Margaret Ormonde (chairman), Barry Prior (Vice
Chairman), Bill Harper (Treasurer), Jill Verran (Membership Secretary),
Vera Bodman and Cathi Edwards. The Chairman thanked Cathi for her work
in attending the NAG meetings and working with Emmer Green Primary
School. Carol Gibson will be joining the committee. Thanks to Bob Cruikshank
for his continuing work in supporting the committee. Janette Joyce
will take over the auditing of accounts.
Proposer: Clive Ormonde
Seconder: Owen Jewiss
The Chairman thanked Jill Verran for her work as Membership Secretary
and gave her a small token of appreciation for her help and support.
Barry Prior offered his thanks to the Chairman for her work over the
7. ANY OTHER BUSINESS
Problems with mail deliveries
Various members reported issues with mail deliveries in Rosehill Park,
The Ridings, Tower Close and Chiltern Court – delivered late
and incorrectly. The Chairman will take up with Royal Mail.
Brian Bernard pointed out that this has closed and asked if EGRA knew
what was happening. The Chairman to find out.
Brian Bernard offered to help with maintenance although the Chairman
explained that we have been advised to leave it to weather but referred
Brian to Barry Prior if help is needed. Jill Verran pointed out that
the plinth needs work and asked for volunteers to help with relaying
the bricks. Anyone interested in helping should contact her or the
Improvement to the local environment
A member reported that the state of the wood between Marshland Square
and Rotherfield Way has improved recently.
Barry Prior explained that all members should have received an invitation
for the event on May 9th. He asked for help during the afternoon – issuing
tickets (1/2 hour slot each); serving out refreshments; cutting up
the cake; clearing up after 5pm. If members can help please talk to
8. PRESENTATION BY RICHARD BENNETT OF THE READING CIVIC SOCIETY
Richard Bennett talked about the history of the Civic Society and its